Coordinator / Jr Day to Day Manager (Nashville)

We’re seeking a Coordinator / Jr Day-to-Day Manager to work alongside a manager for an established music roster. This role is ideal for a highly organized, proactive individual with a deep understanding of the music industry and a passion for artist development.

Key Responsibilities:

• Act as key point of contact for artist, checking in daily, handling requests promptly, filtering information, and coordinating with the wider team.
• Regularly report to senior management, providing updates on current activities, goals, and task lists. This includes digital analytics, music consumption, ticket sales, merchandise sales, press reports, etc.
• Act as key point of contact for internal and external team members, including booking agents, touring team, digital team, merchandise companies, record labels and distributors, publicists, business managers, lawyers, etc. Provide regular updates on artist plans and progress.
• Manage artist schedule across all business areas.
• Manage timelines and deliverables for projects across all business areas.
• Work with booking agency
• Review performance contracts and revise, as necessary.
• Ensure touring calendar kept updated with artist availability, confirmed dates, potential dates.
• Liaise with tour manager and crew on tour logistics including schedule, transportation, production equipment, merchandise, etc.
• Liaise with tour marketing on tour planning, asset development, announce/on sale rollout, promotional partners, and VIP programs.
• Handle details associated with recording projects including scheduling sessions, coordinating with producers and other participants, ensuring that songs are registered, information is gathered, and required paperwork is completed.
• Collaborate with record label/distributor on new release campaigns and ongoing maintenance of prior releases.
• Work with digital team to execute marketing programs and optimize artist’s online presence, utilizing metrics to inform strategy.
• Provide hands on assistance with social media posting as necessary.
• Ensure all fan facing sites and profiles are kept updated.
• Coordinate content creation including sourcing, negotiation and hiring of creators as needed.
• Coordinate fan and VIP initiatives, working with third parties as necessary.
• Coordinate with publicist, assisting with screening and scheduling. Attend interviews and appearances as necessary.
• Oversee merchandise company across product development, e-commerce, and tour merchandise programs with the goal of driving profitability.
• Liaise with publishing administration team as necessary.
• General administration such as maintaining files and database, executing and tracking contracts, tracking budgets, responding to emails, scheduling meetings and calls, making travel arrangements, etc.

Qualifications: 

• 2–3 years of experience as a day-to-day manager or coordinator within the music industry.
• BA/BS degree preferred
• Strong familiarity with social media such as Instagram, Twitter, Facebook, Soundcloud, etc.
• Strong proficiency in MS Word, MS Excel, and Google Docs/Spreadsheets
• General understanding of distribution services
• Photo editing, video editing, graphic design, and website updating experience a plus
• Excellent written, verbal, organizational, and interpersonal communication skills are essential